How to create a user profile and enter a team - Overview
Our system is hosted by the Queensland Rogaining Association. You will see references to them in the URLs but this is normal. Their branding might appear on profile pages. History from membership before 2022 has not been brought into the new system.
The sequence listed here for new users is explained below in more detail:
- Gather team member details to make entry easy
- Create a profile
- Register your details
- Remember your email and password
- Login
- Add team members
- Complete required details and pay
- Submit
Those who have previously created a profile gather team details and then log in.
Gather team member details
It will save time if you gather these details first:
- Names – first and last
- Contact phone number
- Birth year
- Gender
- Email address and whether they want to be added to our email list
- Emergency contact details
Create a profile
To create a profile click on the Register button. Then you will need to enter:
- First and last names
- Password
- Phone
- Gender – used to determine team category
- Year of birth – used to determine age category
- Student (not used in Victoria)
- Are you a vegetarian?
- Emergency contact – we need a name and phone number
Profile data is used to help you make team changes and register teams in future events.
Our entry system is hosted by the Queensland Rogaining Association so you might notice their URLs. This is normal and unavoidable.
Enter required details for your profile
These details are simply used to pre-populate member details:
- First and last name
- Password
- Phone number
- Gender
- Year of birth
- Student (not used in Victoria)
- Vegetarian
- Emergency contact – please enter name and phone number
- Submit
Log in
Enter your profile email and password.
Your details as team contact will be pre-populated. You can make changes to these details and save the changes for yourself and regular team members.
Add team member details for all team members
- First and last names
- Gender – used to set category
- Year of birth – used to set age category
- Email of team entrant. We like to keep in touch – say ‘yes’ to add to mailing list
- Phone number
- If paying by voucher, enter the voucher number
- Possibly save this person as a regular team member. Saving this will save you time in future. We do not have access to this data
- The other fields will be calculated by the system
Complete required team details
- Family teams include at least one member under 18 and one related adult from a different generation e.g. parent, grandparent, aunt
- Novice teams include at least 2 first-time rogainers
- Check the accuracy of the email used to receive confirmation of your booking
- We usually need a car registration as a safety precaution – we use this to verify when teams are late in checking back at the Hash House.
- Pay by credit or debit card. There is an unusual requirement of postcode: any 4 digit numeric code will work e.g. 3000. Payments are made through Square which is a secure payment gateway. Card details are not stored in any of our systems.
Complete registration and press the submit button
Press the submit button. You will receive a screen confirmation of your entry and an email will be sent with all details you submitted.
Payments will appear on your card statement as “SQ *ROGAINE VIC…”